How to Access and Manage Archived Emails in Gmail

If you find yourself overwhelmed with a cluttered Gmail inbox, archiving emails can be a useful tool to keep things organized without permanently deleting important messages. Archiving emails removes them from your inbox while still allowing you to access them when needed. Here’s a guide on how to find and manage archived emails in Gmail, […]


If you find yourself overwhelmed with a cluttered Gmail inbox, archiving emails can be a useful tool to keep things organized without permanently deleting important messages. Archiving emails removes them from your inbox while still allowing you to access them when needed. Here's a guide on how to find and manage archived emails in Gmail, whether you're using a web browser or a mobile device.

Finding Archived Emails on the Web


If you primarily access Gmail through a web browser, retrieving archived emails is a simple process. Here's how you can locate archived emails on the Gmail website:

The Reader's Guide
  1. Visit the Gmail website and sign in to your account.
  2. On the left side of the screen, select "More."
  3. Choose the "All mail" option.
  4. You can now browse through all your emails, including archived ones, on the right side of the screen.

    Finding Archived Emails on an Android Phone


    For users who access Gmail on an Android device, accessing archived emails is also straightforward. Follow these steps to locate archived emails on the Gmail app for Android:

  5. Open the Gmail app on your device.
  6. Tap the Menu button at the top of the screen (three horizontal lines).
  7. Select the "All mail" option from the menu.
  8. You can now view all your emails, including archived messages, on the screen.

    Moving Archived Emails Back to the Inbox


    If you change your mind and want to move an archived email back to your inbox, you can easily do so on both the web and the Gmail app for Android. Here's how you can move an archived email back to your inbox:

  9. Visit the Gmail website and sign in.
  10. Locate the email you wish to move.
  11. Check the small box icon to the left of the email.
  12. Click on the "Move to inbox" icon at the top of the screen.

    The archived email will then be moved back to your inbox for regular viewing. If you decide to re-archive the email, simply hover over the email and select the "Archive" button.

    Archiving Emails on iOS Devices


    For iOS users, archiving emails on devices like iPhones and MacBooks follows a slightly different process. Here's how you can archive emails on iOS devices:

  13. Find the email you want in "All mail."
  14. Select the sender's profile icon on the left of the screen.
  15. Click on the More icon (three dots).
  16. Choose whether you want to "Move to inbox" or "Move to > Primary."

    Archiving vs. Muting Emails


    Understanding the difference between archiving and muting emails can help you better manage your inbox. While both actions remove emails from your inbox, archived emails will return if there's a reply, while muted emails stay out permanently. Here's how you can mute an email on Gmail:

  17. Access your Gmail account.
  18. Open the email you want to mute.
  19. Select the More button (three vertical dots).
  20. Choose the "Mute" option.

    You can unmute an email by selecting the "Unmute" option. Muted conversations are grouped under "is:mute" in the Gmail search box for easy access.

    By following these steps, you can effectively manage and organize your Gmail inbox, ensuring important emails are easily accessible while keeping your inbox clutter-free.
Saadat Qureshi

Hey, I'm Saadat Qureshi, your guide through the exciting worlds of education and technology. Originally from Karachi and a proud alum of the University of Birmingham, I'm now back in Karachi, Pakistan, exploring the intersection of learning and tech. Stick around for my fresh takes on the digital revolution! Connect With Me